Reporting
Purpose
The reporting module is one of the most important parts of Integral Accounting. Reports tell you how your company is doing. They detail where your money is going. You can find out who are your biggest customers, where you are spending all your money, what is the most profitable season, what item is the most popular, and so on. Integral Accounting provides you with dozens of different reports. This form is used for actually selecting the report.
All reports are user modifiable, so if a report does not meet your specific reporting requirements, change it to your satisfaction.
Usage
1. Select a report category
Find the category in which the report you want to view is located. Select that category in the list labeled Report Categories.
2. Select a report
The list of reports in the selected category is shown in the Available Reports category. Select the report you want to view from the list.
3. If this is a financial statement, select Detail and Current Range
Only the Balance Sheet and Income Statement are classified by Integral Accounting as Financial Statements. On these reports you can choose both the level of detail and the period range on which to report.
The level of detail ranges from one to five, five being the most detailed. If you choose the most detailed view, then you will see all your accounts, organized in hierarchical format by account number and level of detail. If you choose less detailed views, then some accounts will not be shown. The accounts that are not shown will be rolled up and added to the totals for accounts that are shown. For example, assume you have the following accounts:
Number Level Name
100000 1 Cash Accounts
110000 2 Cash
111100 2 Petty Cash
111110 2 Bank Monies
111250 3 Cash In Bank
111300 3 Cash Checking
111400 3 Cash Savings
112000 1 Accounts Receivable
If you chose to view detail level 5, 4, or 3 you would see all these accounts and their balances. If instead you chose detail level 2, you would see the following:
Cash Accounts
Cash
Petty Cash
Bank Monies
Accounts Receivable
Here, Bank Monies is calculated by adding up Cash In Bank, Cash Checking, and Cash Savings.
If you chose detail level 1, you would see the following:
Cash Accounts
Accounts Receivable
Here, Cash Accounts is calculated by adding up Cash, Petty Cash, and Bank Monies. Bank Monies is of course calculated by adding up Cash In Bank, Cash Checking, and Cash Savings. If any of these are Report Titles instead of real accounts, they will be hidden rather than added to a total.
So, by arranging your chart of accounts with different reporting levels you can set the final financial report to be more or less detailed simply by choosing the reporting level at which to view.
The Current Range is a different sort of date range. It works simply by selecting the beginning period and the ending period on which to report. Select the period from the drop down list for both the Start and End dates. The financial statement will report only on data between the selected periods. The dates that the periods correspond to are reproduced below the fields containing the actual periods. This information comes from your Company Card.
Preview or Print
To view a report, click either on the Preview or Print button at the top of the form. Clicking Preview will let you see a WYSIWYG version of the report before you send it to your printer. Clicking the Print button sends the report directly to the printer.