Purpose

This form is used for editing previous year amounts and budget allocations for each period you use. It also displays the current balance. You cannot change the current balance from here; that can only be done via an Accounting Entry.

Usage

1. Select a period

You will be shown a list of the accounting periods defined on the company card. You can change Prior Year and Budget information for each of these periods. Click on the row representing the period for which you want to change information.

2. Enter information for each period.

Current - This column represents the current balance for that period, as calculated by Apt For Access. You can not change this current balance from here, since it is calculated from transactions. The only way to change it is via an adjustment transaction, as explained in Accounting -- Entries.

Prior Year - In this column you should enter the total increase in the account during the period. This is as opposed to the actual balance in the account at the current time, which is reproduced below the grid.

Budget - In this column enter the amount budgeted for the account for the selected period.

Account Balance - Below the grid there is an area labeled Account Balance. This shows what the balance will be at the end of the year for each column -- current, prior year, and budget.