Pyrl - BeginningBalances

Purpose

The beginning balance entry screen is used to enter employee balances at the time you begin

using Integral Accounting payroll. It is important to enter accurate beginning balances to ensure that pay data

is properly reported and that payroll item maximum parameters have the exact year-to-date gross

pay to use as a cutoff.

Usage

Posting Beginning Balances:

Since pay data is pulled from the payroll register on a quarterly basis for reporting, beginning

balances are also posted to the payroll register by quarter. These balances will post to the first day

of the calendar year quarter that you select. If your fiscal year is different than the calendar year, you

will still post January through March beginning data to quarter 1.

Start by selecting a quarter.

You will see a list of pay fields and a list of all payroll items that you have created. If you are entering balances for payroll item type data such as 401k deductions, you will probably want to create those payroll items before proceeding. Next, enter the amounts for that quarter and click the Post button. The amounts will post to the payroll register, not the general ledger. You will also see the posted payroll items move to the posted box on the right side. Repeat the process for each quarter if necessary. When you are finished,

each employees year-to-date totals should be equal to your previous accounting records, which is the

sum total of all quarters entered. When you exit this form, you will see the YTD Balances appear on the

employee setup form. For a detailed report, run the Beginning Balance Detail report under the main reports menu.

 

Editing Beginning Balances:

First select the quarter you wish to edit. To edit balances for non payroll item amounts, enter the amount you should have posted (not the difference), and click the post button again.

You may edit beginning balances for payroll items by clicking on the amount in the posted box and simply changing the number.

Note: It is recommended that you do any necessary editing of balances during your initial setup only. This

will prevent audit trails or past reports from becoming confusing.

 

 

Payroll Disclaimer:

Use of this software is under the agreement that Integral Accounting is not acting as an Accountant or agent for the end-user by providing this software for their use and may not be held liable for any misuse of this software, intentional or otherwise. All Reports should be reviewed by the user's Tax Advisor prior to submitting to IRS or any other entity.