Project Card
Purpose
At times you may have a number of purchases, sales, checks, items, etc. that are all related to a specific undertaking. You can link these things to that undertaking using projects. Projects allow you to track specific project related expenses, revenues, transaction results, and so on. There are reports that deal specifically with projects, so you will be able to see Project profits and losses. Projects make it easy to categorize your expenses and revenues.
Usage
1. Select a Project ID.
Either type a new Project ID, or select from the existing set using the lookup. To create a new go to a new record and enter a new Project ID.
2. Edit Project Info
Name - For a new project, enter a unique ID here to identify it. To find a previously defined project use the lookup or type that project's ID into this field..
Description - Enter a brief description of the project.
Customer ID - Indicate on which customer’s behalf you are engaging in this project. Either type the customer’s ID in the field or use the lookup. You might want to leave this field blank. If this were an internal plant improvement project, for instance, it would be on behalf of your company and so you would leave the Customer ID field blank.
Project manager - If you know that a particular person will be handling the project, enter that person's name here.
3. Edit Project Begin and End dates.
Select the project’s Start and End dates using the calendar lookup. These dates should specify the entire range of time during which you will be performing services, selling items, ordering supplies, etc. for the project.
4. Edit actual and estimated revenues and costs.
Estimated - Estimated Revenues and Costs are the amounts you believe will occur during the project.
Actual - Integral Accounting automatically calculates the actual revenues and costs for projects, so that you can accurately judge the estimates against the true data.
Enter the correct numbers in the above fields
5. Enter Beginning Balances.
The Beginning Balances form for projects is a bit different than the one for customers, vendors, etc. When you click this button, a form will open showing the Beginning Revenue and Beginning Expense. These are the amounts you may have already spent or earned, prior to actually creating a project card for the project. Enter the correct amounts in these two fields.
6. Enter Adjustments.
Use the project adjustments form to enter changes in project revenue or expenses that cannot be entered through any other transactions.