How to create an Analysis
Chart
TimeCache Analysis Charts graphically display a comparison of the
time logged against different billing categories, clients or
projects/matters. They can also show you an analysis of
charges by billing category.
To show an analysis report, choose .
Pick the options you want for your chart. The Analyze by options let you choose among:
- Time: Analyzes your time by billing category, on
projects you select in the next step
- Charges: Analyzes your charges by billing category, on
projects you select in the next step
- Project: Analyzes your time by project
- Client: Analyzes your time by client
TimeCache uses your settings for report dates (from the
Report Dates panel of TimeCache Preferences) for the default dates for
this chart setup dialog. Be sure to enter the dates you want
included in the analysis.
By clicking the appropriate checkboxes, you can include Retainers,
entries billed to a retainer, and invoiced entries in the items
that TimeCache uses to calculate percentages. You can include
expense categories in the chart if you have chosen Charges as the Analyze
by type.
After you click OK, a Project list
dialog appears. Pick the projects to include in the analysis. In
the case of a Clients report, you select clients instead of
projects.
TimeCache displays a chart that displays your percentages for up to
16 categories, projects or clients (depending on the type of chart
you're displaying) that have time to report (or charges to include
if you selected a Charges report). Categories, etc. with no amounts
to report are not included in the chart.
If your choices would produce more than 16 values, TimeCache offers
to select the 16 highest values it found.
You can switch the view from a pie chart to a bar chart (or
vice-versa) by clicking the appropriate buttons at bottom left of
the chart window.
Either type of chart shows a maximum of 16 different values. If you
are displaying a pie chart, keep in mind that the pie slices
represent the relationship of each value behind the slice to the
total amount represented. This can lead to skewed numbers if your
choices for the analysis resulted in more than 16 values -- which
TimeCache truncates to at most 16. Also, if any value is less than
1%, TimeCache does not add a pie slice for that value, but lumps it
into an "Other" category.
You can change the colors used in Analysis charts on the Analysis chart colors panel of TimeCache
Preferences.
Viewing chart values
Clicking Details at the bottom right of
the chart window displays another window with the values behind the
analysis, in time or charges, and in percentages. The Details
window shows all values included in the
report — it is not limited to the 16 values of the chart.
You can save this information to a tab-delimited text file if you
would like to use it in another application. To do so, click
Save, and provide a file name and
location to save it.
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